Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture. In September 2021 Frieze launched a new initiative at No.9 Cork Street, a hub for visiting international galleries in the heart of Mayfair, London, and in 2023 Frieze acquired two additional art fairs in the USA – EXPO Chicago and The Armory Show.
Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.
RESPONSIBILITIES:
- Manage Director’s calendar including: regularly scheduling internal and external meetings, conference calls, travel, etc.
- Set agenda, take notes, circulate relevant documents and follow up on action points.
- Keep a running list of: Emails, Calls, Pending/follow-up, Meetings, Etc (Director to-do list)
- Oversee and track all forms of correspondence.
- Coordinate regular catch ups between Fair Director and key departments and help collect pertinent information from various departments for meetings.
- Coordinate meetings with relevant external stakeholders, research and prep documents and presentations
- Collaborate on presentations and invites in InDesign, PowerPoint, and Keynote to share internally and externally
- Coordinate meetings with relevant external stakeholders, research and prep documents and presentations.
- For all meetings relating to the fair, set agenda, take notes, circulate relevant documents, and follow up on action points.
- Assist in building overall fair timeline in collaboration with Fair Director and all departments and keep timeline up to date, keep track of upcoming milestones and ensure they are all met.
- Support director in carrying out necessary tasks to produce Frieze NY + LA.
- Plan and manage Director’s travel, including all flights, ground transportation, and hotel accommodations.
- Create detailed itineraries, including restaurant reservations, meetings with galleries, and site visits. Confirm all meetings and reservations.
- Manage director’s expenses and code all receipts
- Coordinate and lead fair debrief process, follow up on priorities and action points, ensure improvements are implemented on time and budget.
- Conduct site visits: photograph and document site and present photographs taken.
- Manage invoices, coding, and submissions
- Assist with various fair responsibilities, including:
- Liaising with Exhibitor team to organize the Stand Prize
- Collaborating with Fair Director on all fair related tasks
- Manage submission inbox for projects related to Frieze New York and Los Angeles and create presentations
- Code passes for VIPs and their guests during the fair
- Liaise with Events and Frieze91 teams re: supplies, RSVP management, check-in, greeting guests, etc.
- Proactively contact artists regularly for updated news, artist bios, events etc. and share this information with fair Director and Fair Manager
- Send thank you notes and gifts post fair
- Awareness of gallery openings and contemporary art world calendar
- Coordinate and collate materials related to programming for press and marketing
- Assist in organizing annual New York and Los Angeles Committee meetings which includes booking travel for committee members, arranging meeting rooms, and securing catering during the meeting.
Office Manager Responsibilities:
- Monitor office supply stock – place orders for supplies and snacks
- Act as conduit with other Frieze offices, facilitating flow of information
- Set up and manage VC meetings
- Deal with IT related needs
- Help set up new hires with email, laptops, business cards, office keys
- Collect checks and deposit them at the bank for FNY, pay bills
- Maintain office appearance, arrange cleanings, and coordinate all office up keep
- Opening and closing responsibilities include: taking out the trash, loading and unloading the dishwasher
- Answer office telephone and conveying messages
- Receive packages and coordinate messengers
Additional notes:
- This role is based in our New York office
- Present in the office 4 days a week
- Occasional travel for fairs
PERSONAL SPECIFICATIONS AND STRENGTHS
- Thrive in dynamic-fast pasted environments, where precision and organization are necessary
- Ability to work autonomously, be proactive and self-motivated are essential
- Strategic planner and forward thinker
- Work well under pressure and successfully multitask while handling multiple responsibilities
- Adapt well to a constantly changing project and environment, and evolving targets and objectives
- Comfortable interacting with a diverse range of stakeholders in a professional and friendly demeanor
- Ability to work and communicate effectively with artists, curators, museum and gallery professionals
- Executive Assistant experience
- Ability to time manage, meet deadlines, and work effectively with multiple teams
- Strong attention to detail and the ability to remain calm in high pressure scenarios
- Integrity and respect for colleagues and clients, team player, and exceptionally quick learner
- Knowledge of contemporary art world and experience working in the art world
- Experience delivering large scale complex projects, involving multiple deadlines and stakeholders
Our Diversity & Inclusion Statement
Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti- discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.
Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.
Hiring Range Minimum:
$22.26 hourly
Hiring Range Maximum:
$29.68 hourly